Life Lessons for Writers Contacting Editors

A guest post by Terri Huggins

The name game. It’s a game that I’ve gotten way to familiar with over the years. The rules are simple. After mulling over every aspect of a pitch and practically driving a hole into the delete button, you proceed to rack your brain over the correct way to address a new editor. The hard part is realizing that you never know how to win the game; especially when there are so many options.

If you are anything like me, you play this game on almost a daily basis and you still haven’t mastered the concept. Whose genius idea was it to have so many ways to address a person anyway? I think having the option to call someone by Mr., Mrs., Ms., Miss, or by first name is over-kill.

In all honesty, the decision on addressing an editor wasn’t always so difficult for me. My parents’ tough love and strong feelings about respect and formality were instilled in me at a young age. And it’s still very much a part of me. Because of that upbringing everyone who I perceived to be my elder or superior was always addressed as Mr. or Ms. in person and in writing.  I even did the extra legwork for unisex names to make sure I addressed people properly. (Having a unisex name myself, I understand how annoying it can get to be wrongly called Mr. Terri Huggins so frequently.)

It wasn’t until I read a few advice columns geared towards writers that suggested pitches be written in a relaxed and conversational tone to show personality. Some even went as far as saying that addressing editors in a formal way was too rigid and showed no personality. Of course, I then went into panic mode. Was my attempt at being respectful, coming off as rigid and resulting in my pitches getting ignored? Nonetheless, I continued to address editors I hadn’t worked with formally unless told otherwise. Even after I got the ok to call them by their first name, I still found it difficult to break the habit.

However, getting permission to address editors informally when working with them got me thinking. Does that mean I was originally supposed to address them by their first name in the pitch? Did I do it wrong completely? Or was I just extended that courtesy having worked with the editor already?

I decided to do a little investigation by asking a few editors what they preferred to be called.  Unfortunately, I received a bunch of mixed responses that didn’t exactly help in the decision process.  The responses ranged from preferring a first-name basis initially to those who thought being addressed formally made the editor feel old and mean or that the writer was out of touch with the times. A few said that in this increasingly informal society, it is pretty much expected to use first names. Of course, a handful of editors suggested staying on the safe side by addressing editors formally for initial communication and then using first name for future correspondence. However, most editors said as long as their name was spelt correctly, it wouldn’t lead to automatic pitch deletion. (Definitely, helps put me at ease!)

While I’m still not convinced about the right way to reference an editor, I guess the moral of the story is to do what feels right considering there will always be many different opinions of the matter.

Terri Huggins is a Freelance Writer/Journalist in NJ who specializes in bridal, beauty, relationships, education and business topics. She also writes marketing paraphernalia such as brochures, press releases, blogs and newsletters for local businesses. By night, Terri is a arts enthusiast, prima ballerina, education activist, and dedicated volunteer. Connect with Terri on Twitter: TERRIficWords or stop by her blog, www.terrificwords.wordpress.com. Professional Website: http://www.writingbyterri.com/

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